Digital Mailroom Automation

The IRISXtract™ Digital Mailroom Automation solution is a fully scalable and modular platform that will help you with your document management. It automatically classifies all types of incoming documents, extracts key data and routes it to the right recipient, using the relevant business process application. Your documents and the data captured are made available in your company’s system, for fast and easy access.






Improve responsiveness and business processes

Work faster and smarter

Improve customer and supplier satisfaction

More transparency and control on information flow

Increase employee productiveness

Reduce operational costs


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Automate and optimize your company’s document management

 

Step 1 Scan / Import
The Digital Mailroom Automation Solution has a process consisting of 4 steps. Step 1 is "Scan/Import". In this step you can import your documents via multiple channels.

Multiple channels to import your documents, both paper and electronic.

Step 2 Classification
Step 2 is "Classification". In this step data is classified based on a straightforward configuration, allowing almost unlimited document types.

Straightforward configuration, allowing almost unlimited document types.

Step 3 Data extraction
Step 3 is "Data extraction". In this step you decide what fields you need per document type and extract them based on template-free freeform techniques.

Freeform, template-free extraction. You decide what fields you need per document type.

Step 4 Export
The Digital Mailroom Automation Solution has a process consisting of 4 steps. Step 3 is "Export". In this step documents and data captured are routed to where you need them to be, depending on their type.

Depending on their type, documents and the data captured are routed to the system of your choice (CRM, ECM, DMS, HR application, archive ...).

Intelligent features of the IRIS Digital Mailroom Solution

Straightforward classification setup

With XClassify you configure an extensive classification scenario in just a few clicks. Whatever the number of document types, you just have to feed IRISXtract™ with a few sample documents of each type. The system trains itself automatically using machine learning methods.

A unique classification concept

IRISXtract™ combines three different classification mechanisms to ensure the highest performance possible: a rule-based classification, a statistical analysis and a geometric pattern matching.

Fixed form and semi-structured extraction

Our digital mailroom solution captures both structured and unstructured documents. Data extraction rules are based on the document type defined during the classification step.

Database lookups

The mailroom automation solution can use your reference data to improve the classification and the extraction quality.

Easy integration into your systems

Based on their type and content, documents and the data captured are routed to the right business processes for fast and easy access.

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Testimonials

We had several reasons for choosing IRIS. The core competence in document and mail classification was the main focus.

- Andreas Nolte, Head of IT, Arvato direct services

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